Can't find the document you need for your meeting? Or you often buried into piles of documents? You have tried everything to organize these important or not important documents, it is really a bad thing. What if make paperless offices? I mean make these paper documents into digital ones and manage them with your computer. Whenever you need them, just type the name in the search box, then they just come out. Cool, right? The following is paperless office tips.
To make a paperless office, you need paperless office solutions. Both hardware and software are needed.
A good scanner could help you scan these paper documents into digital ones. You have to admit that no matter how hard you try, you could always receive paper documents. There are many good scanners on the market for you to choose. I have one from Canon. It works well. You can also choose Fujitsu’s ScanSnap. It is said this one is the popular one now in the market. Anyhow, just choose a good scanner which enables you to scan documents to PDF format, because it is easier for you to find an OCR tool for PDF format than other document formats.Another thing I have not mentioned is that you should make sure your hard drive space is big enough to store these scanned files. That’s the basic thing.
After you scanned documents into PDF files, you must know that these PDF files are image-based files and they are not editable. To digitalize them, just find an OCR supported PDF tool. Here I’d like to introduce two OCR tools. If you are running Windows PC, you can try PDF Converter Pro for Windows. It is able to recognize the text in scanned PDFs and convert them to MS Office documents, TEXT, HTML and EPUB. If you are using a Mac, try PDF Converter for for Mac. It is not only an Editor which allows you to edit native or scanned PDF, but also a 4-in-1 PDF Converter. You can convert scanned PDF to other formats, just like PDF Converter for windows Pro.
When you got the right hardware and software, you can feel that it's so easy for your paperless office. You can take contro of your office life easily and efficiently.
